Terms of Service
We are an independent company that assists with the creation, printing and posting of documents for applying and replacing a National Insurance number. If you choose to apply via Job Centre Direct or the HMRC without our assisted application service there is no fee applicable. To apply via them you need to contact them directly. We are not affiliated with the HMRC or any government body. If you have any questions please call us on 020 3286 4777.
1.1 This page tells you information about us and the legal terms and conditions (Terms) on which we provide the Service to you.
1.2 Service means one or more of the review and submission services described on the Home Page of our website which we provide to you in respect of your application for a UK national insurance number, replacement number or name change.
1.3 These Terms will apply to any contract between us for the sale of the Service to you (Contract). Please read these Terms carefully and make sure that you understand them, before ordering the Service from our site.
1.4 Please note that before we agree to provide the Service you will be asked to agree to these Terms. Please click on the button marked 'I Accept' at the end of these Terms if you accept them. If you refuse to accept these Terms, you will not be able to order the Service from our site.
1.5 You should print a copy of these Terms or save them to your computer for future reference.
1.6 We amend these Terms from time to time. Every time you wish to order the Service, please check these Terms to ensure you understand the terms which will apply at that time. These Terms were most recently updated on 08/10/2014.
1.7 These Terms, and any Contract between us, are in the English language.
2 Important Notice
2.1 We are not connected to or affiliated with Her Majesty’s Revenue and Customs (HMRC), nor Job Centre Plus or any other official government body. We offer a review and submission service for National Insurance Number applications in return for a processing fee. You can apply independently and at no cost for a National Insurance Number by visiting the official HMRC website; http://www.hmrc.gov.uk/ni/intro/index.htm
3 Information About Us
3.1 We operate the website http://www.nationalinsuranceuk.co.uk/
3.2 We are Vicarwell Agencies Limited. Company number 09136223. Registered in England and Wales.
3.3 To contact us, please see our Contact Us page http://www.nationalinsuranceuk.co.uk/contact.html. Our telephone number is 020 3286 4777.
4 Our Service
4.1 In order to provide the Service we will:
4.1.1 within the timescale set out on the website for each type of service we provide, check and review the application details you have submitted using the application form on our website (Application Form), we will correct typographical errors, ensure that you have included all details required to submit your application for a provisional National Insurance Number or Identity Interview;
4.1.2 attempt to contact you, if required, to make any amendments to your application;
4.1.3 either submit your completed application details to you for you to sign and submit to HMRC or arrange for documents to be sent to you by Job Centre Plus for signature and for you to send to Job Centre Plus; and
4.1.4 send you email confirmations when we have begun processing your information and when we have submitted your application or posted you the relevant form as set out in clauses 4.1.1 and 4.1.3 above.
4.2 Our Service will have been completed when:
4.2.1 an Identity Interview has been made or your details have been submitted to Job Centre Plus and we have sent you a confirmation email; or
4.2.2 in the case of an application for a replacement number or a name change, when the form has been sent to you to be signed and sent on to HMRC and an email has been sent to you in accordance with clause 4.1.4.
4.3 If we need to contact you to correct any information on your Application Form as set out in clause 4.1.2 or to send you a from to sign as provided in clause 4.1.3 we shall use the contact details from your Application Form. If you do not respond within 2 months we shall be deemed to have completed our Service and you will not be entitled to any refund.
4.4 The Fast Track Service offered on our site only provides for us to expedite your application. It will not provide you with any expedited service by HMRC or Job Centre Plus in providing you with a National Insurance Number/Replacement National Insurance Number/Name Change or an Identity Interview any sooner than a standard application.
4.5 National Insurance Numbers are created and sent to you by Job Centre Plus / HMRC. As we do not create or send them to you we are not responsible for any delay in your receiving them. We do not provide a follow up or chasing service. If you do not receive your National Insurance Number within 6 weeks of submitting your Application Form please contact HMRC directly on 0845 915 7006.
5 Use of our site
5.1 Your use of our site is governed by our TERMS OF WEBSITE USE. Please take the time to read these, as they include important terms which apply to you.
6 How we use your personal information
7 Use of the Service
7.1 You may only purchase the Service from our site if you are at least 16 years old.
7.2 By using the Service you warrant and agree that:
7.2.1 you are at least 16 years old;
7.2.2 the information you have provided in the Application Form is entirely accurate and correct;
7.2.3 you are eligible for a National Insurance Number;
7.2.4 you are not using the Service to commit any criminal or fraudulent act nor to cause nuisance or annoyance or inconvenience to any other person;
7.2.5 if you are making an application for the Service on behalf of another person, that person fulfils the conditions set out in clauses 7.2.1 to 7.2.4 and has consented to you submitting the information on their behalf;
7.2.6 you consent to us submitting the information you provide on your Application Form to HMRC and / or Job Centre Plus; and
7.2.7 you will remain responsible for any loss or damage we suffer by the use of the information you have provided.
8 How the contract is formed between you and us
8.1 You will have completed the order for our Services when you have filled in all of the data we ask you for in order to provide the Services and when you have accepted these Terms and made payment on the final page of the application.
8.2 Our application process allows you to check and amend any errors before submitting your order to us. Please take the time to read and check each page of the application process.
8.3 When you make payment to us of the fee for the Service you accept that you have agreed to our providing the Services and that you have agreed to make payment in advance of us providing the Services.
8.4 We will send you an email confirming that we accept your offer to use the Service and at that point the Contract between us will have been formed.
8.5 You agree to us starting the review process of your application immediately after having submitted your application through the website.
9 Your right of refund
9.1 You accept that although you are a consumer, your legal right to cancel a Contract under the Consumer Protection (Distance Selling) Regulations 2000) does not apply because the Services are clearly personalised and you have agreed that we may begin to provide the Services immediately after you have made your payment.
9.2 Our staff will normally begin the review of your Application Form within minutes of your completing the form and may have already submitted an application for an appointment.
9.3 Any request for a refund must be made through the contact form on the site and any refund will be entirely discretionary.
9.4 As a consumer, you will always have legal rights in relation to the Service if it is faulty or not as described on our site. Advice about your legal rights is available from your local Citizens' Advice Bureau or Trading Standards office.
10.1 We reserve the right to cancel or terminate our Contract with you at any time and for any reason at our sole discretion. If we terminate our Contract with you we will refund all or part your payment in our sole and absolute discretion depending on the work which has been undertaken at the time.
10.2 For the avoidance of doubt no refund will be given in the event the Service is terminated due to your failure to comply with any of these terms and conditions and you have failed to remedy that failure after being given notice of it or if we believe you have provided us with false or misleading information or are otherwise in breach of clause 7.
11.1 We will use reasonable endeavours to provide the Service within the timescale set out on the site for the particular service, unless there is an Event Outside Our Control. If we are unable to meet the estimated delivery date because of an Event Outside Our Control, we will contact you with a revised estimated delivery date.
11.2 Delivery will be completed as provided in clause 4.2.
11.3 An Event Outside Our Control means any act or event beyond our reasonable control, including without limitation strikes or other industrial action by third parties, civil commotion, riot, invasion, terrorist attack or threat of terrorist attack, war (whether declared or not) or threat or preparation for war, fire, explosion, storm, flood, earthquake, subsidence, epidemic or other natural disaster, or failure of public or private telecommunications networks or other similar events.
11.4 If an Event Outside Our Control takes place that affects the performance of our obligations under the Contract:
11.4.1 we will contact you as soon as reasonably possible to notify you; and
11.4.2 our obligations under the Contract will be suspended and the time for performance of our obligations will be extended for the duration of the Event Outside Our Control.
12 Price and Payment
12.1 The prices of the Service will be as quoted on our site from time to time.
12.2 Prices for the Service may change from time to time, but changes will not affect any order where we have sent you our confirmation email as provided in clause 8.4.
12.3 VAT payable on the Service is included in the price.
13 How to pay
13.1 You can only pay for the Service using a debit card or credit card. A list of the cards we accept appears on the site.
13.2 Payment for the Service is made in advance. We reserve the right to withhold supply of our Service until payment has been made in full.
14 Our liability to you
14.1 If we fail to comply with these Terms, we are responsible for loss or damage you suffer that is a foreseeable result of our breach of these Terms or our negligence, but we are not responsible for any loss or damage that is not foreseeable. Loss or damage is foreseeable if it was an obvious consequence of our breach or if it was contemplated by you and us at the time we entered into the Contract.
14.2 We only supply the Service for private use. You agree not to use the Service for any commercial, business or re-sale purposes, and we have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.
14.3 We do not in any way exclude or limit our liability for:
14.3.1 death or personal injury caused by our negligence; or
14.3.2 fraud or fraudulent misrepresentation.
15 Communications between us
15.1 When we refer, in these Terms, to ‘in writing’, this will include email.
15.2 If you wish to cancel the Contract you must contact us in writing by sending an email to firstname.lastname@example.org. You may wish to keep a copy of your cancellation notification for your own records. Your cancellation is effective from the date you sent us the email.
15.3 If you wish to contact us in writing for any other reason, you can send this to us by email to email@example.com. You can always contact us using our Customer Services telephone line.
15.4 If we have to contact you or give you notice in writing, we will do so by email or by pre-paid post to the address you provide to us in your Application Form
16 Other important terms
16.1 We may transfer our rights and obligations under the Contract to another organisation, but this will not affect your rights or our obligations under these Terms.
16.2 You may not transfer your rights or your obligations under these Terms to another person.
16.3 This contract is between you and us. No other person shall have any rights to enforce any of its terms, whether under the Contracts (Rights of Third Parties Act) 1999 or otherwise.
16.4 Each of the paragraphs of these Terms operates separately. If any court or relevant authority decides that any of them are unlawful or unenforceable, the remaining paragraphs will remain in full force and effect.
16.5 If we fail to insist that you perform any of your obligations under these Terms, or if we do not enforce our rights against you, or if we delay in doing so, that will not mean that we have waived our rights against you and will not mean that you do not have to comply with those obligations. If we do waive a default by you, we will only do so in writing, and that will not mean that we will automatically waive any later default by you.
16.6 These Terms are governed by English law. This means a Contract for the purchase of the Service through our site and any dispute or claim arising out of or in connection with it will be governed by English law. You and we both agree to that the courts of England and Wales will have non-exclusive jurisdiction. However, if you are a resident of Northern Ireland you may also bring proceedings in Northern Ireland, and if you are a resident of Scotland, you may also bring proceedings in Scotland.
16.7 We will not file a copy of the Contract between us.